How to write a resignation letter?

Only the lucky ones never have to write a resignation letter. This means that, probably, sooner or later, you’ll have to do it.

First, we must acknowledge that resigning from a job can be a difficult and emotional experience. This can be so for many different reasons. However, no matter what drove you to the point of writing a resignation letter, it’s important to leave on good terms. Be the bigger person and make sure your relationship with your manager, colleagues, and the company is intact.

And that’s where your resignation letter comes in. Believe it or not, a properly written resignation letter is one of the best ways to do this.

Why should I write a resignation letter?

The resignation letter allows you to thank your manager for their support during your time with the company. It also makes it clear that you are leaving because you want to and not because you have to.

You may feel like an awkward or overly formal letter will be out of place in a friendly office environment.

However, as awkward as it might feel at first, a resignation letter is essential for both parties in almost every situation. It doesn’t have to be long or boring – just professional and clear about why you are leaving and when you will finish. Read further to know more!

 

How to Write a Resignation Letter

There are two main types of resignation letter, in case you were wondering.

The first is an immediate resignation and the second is a notice of resignation.

An immediate resignation is when you have finished your last day at work even before you have written the letter. This can happen when you have found another job and need to start as soon as possible.

A notice of resignation is when you will finish your last day at work at a defined date in the future. The date itself depends on company’s policies – it can be 30 days or longer.

Here comes the good part: whichever type of resignation letter you need to write, the same basic principles apply. You will need to follow the correct format and structure, include the right information, and write in a professional and polite tone.

When to Include a Reason for Your Resignation

In most cases, and if you’re part of a healthy work environment, employers want to know why you are leaving. This helps them understand the situation better and try to avoid similar issues in the future.

If you are leaving a job because you have found another one, you should definitely include a reason for your resignation.

If you are quitting because of a factor that is not directly related to the job or workplace, you should also include a reason.

The thing is, if you don’t leave a reason, employers may get the impression that you don’t like the job or the company and that you are just quitting without a thought for the future of the organization. And this might not secure leaving on good terms, as we previously discussed.

So, to conclude: always provide a reason in your resignation letter. Just make sure everything is civil and professional, especially if it’s directly related to the company, manager, or the workplace.

What to Include in Your Resignation Letter

There are some basic guidelines on what to include in your resignation letter:

• A polite and friendly opening line that thanks your manager for their support during your time with the company.
• Explain what you liked about your job during your time with the organization.
• A statement that you are leaving to pursue other opportunities or because you found a different job. This will be the most personal part of the resignation letter, so get it right. If the reason is a toxic work environment or something else closely related to the company, make sure to cover it, but do so professionally.
• An expression of gratitude for the opportunity to work for the company.
• A clear statement that you will finish the rest of your work on the agreed date.

Final Words: Saying Goodbye

To finish your letter, you should write something like you hope that the company will continue to thrive in the future and that you will never forget your time with them.

If you’d like, you can also add any advice that you think would be helpful to the company if you have specific knowledge. If you have any specific individuals that you would like to thank, you can mention this as well.

Most people resign after they already secured another job, but not everyone. If you need help securing a job so you can safely resign, get in touch using the form below or simply order one of our services from our site here.

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