How to write a cover letter for an office position?

You finally realized your dream is to hold an office position. Many want this! So, your CV is all ready, but you’re not too sure about the cover letter. Should you even write one? How should it look like? What should you say to get an interview invite?

Are you wrecking your brain trying to figure out how to write a cover letter for an office position? Well, good thing you’re here! We bring you tips for writing a cover letter for your desired office position.

Make a strong opening statement

If you’ve read any of our other blogs, you probably know by now that leaving a good first impression is crucial. The same logic applies when it comes to writing a cover letter for any job. And that includes office positions.

Therefore, to entice the reader and make them want to read your cover letter, you need to have a strong opening statement.

What do we mean by what? Well, we mean that you need to express your interest. Also, give the reader a quick overview of what makes you the perfect candidate. Make sure to mention something from the job ad itself. Remember, not all office positions are the same!

For some, it might be important that you have experience in customer service. But, for others, a certain certificate is very important. Research the job ad and use what you found there to write the perfect cover letter for your desired office position.

Here’s how to write a strong opening statement:

I would like to apply for the Office Assistant position because my educational background, computer savviness, and strong work ethics make me a great candidate to join your team. I hold a diploma in Office Administration and have a proven track record of completing tasks on time while delivering excellent customer service.

That’s one way of doing it, and here’s another one:

I am applying for the position of Junior Accountant because I believe I fit the candidate profile perfectly. As a recent graduate and a fully qualified Accountant with strong desire to prove myself in the field I love, I am sure that my enthusiasm and ability to follow instructions, together with my analytical mind could benefit your team greatly.

Choose your angle…

…and make it relevant! As you know, it’s all in how you say it. This applies to your cover letter, too.

The next two paragraphs in your cover letter for an office position should mention the experience you have in the field and the training/education. If you have both, start with experience. This is just a suggestion, if you have a strong educational background and not as impressive work experience, use your judgment and decide what makes you a better candidate.

You need to briefly go over your roles and/or courses while giving the reader the highlights.

Surely, you can mention specific duties you’ve carried out or you can keep it more generic – this depends on the job ad. Make sure to use the phrases and responsibilities mentioned in it (but, of course, only if you’ve carried out those duties).

Similarly, you can describe the courses you took, topics covered, and hands-on projects you participated in. Anything that can help to paint the picture for the reader you should use.

This paragraph should also be a reflection of the job ad so definitely focus on it!

The following paragraph of a cover letter for an office position should contain your skills and abilities, just so the reader is aware you have everything to do the job.

 

The closing paragraphs

As you complete your cover letter, you come to the part when you need to explain why you’re applying for the job. It’s also worth mentioning why they should hire you. Usually, this is explained by saying you are ready to move on, you want a new challenge, you’d like to make a shift in your career, or something similar.

Whatever you choose to say, make sure it has to do with the position you’re applying for. In general, office positions require trustworthy, organized, punctual, and computer-savvy people. Mention you’re all that and how you can easily boost productiveness and create a pleasant work atmosphere. In other words, you need to sell yourself here.

The last paragraph needs to be a “call to action” one. Meaning, you need to invite the reader to get in touch and find out more.

For that particular purpose, you can mention your strong motivation for the role. Other options are: the desire to go over your suitability in more detail, or simply saying you’d be honored to get an opportunity to discuss the role.

 

What if I can’t write a cover letter for an office position?

Firstly, you sure can! If this article wasn’t enough, just check out our other blog posts – there are plenty of resources available. We’d recommend starting here and here.

If that’s not enough, we have just the thing for you – our step-by-step CV and cover letter writing guide that you can get right here. Apply the principles outlined here and get more replies to your job applications.

However, if all fails, you can always reach out to us and get your CV and cover letter for an office position done by a professional writer.